Fee Collection Process Checklist

Efficient fee collection is critical to a school's financial health and cash flow. Yet most African schools still collect fees manually, through cash at the gate or bank deposits, creating errors, delays, and opportunities for misappropriation. This checklist helps bursars and finance officers establish a rigorous fee collection process that leverages Mobile Money, generates proper receipts, tracks outstanding balances, and produces audit-ready financial reports. It is designed to close the common leakage points where school funds go missing.

For: Bursars, finance officers, headteachers, and school proprietors responsible for fee collection and financial management in African schools. · When: Use this checklist at the start of every term to prepare the fee collection process, and run through the ongoing items weekly throughout the term. The end-of-term items should be completed before schools close.