Managing Multi-Campus School Groups

The Problem

School groups with two or more campuses face a fundamental information problem: each campus is an independent operational unit, but the group owner needs visibility across all campuses to make strategic decisions. Without a shared system, the group director receives monthly spreadsheet summaries from each campus, manually consolidates them, identifies discrepancies weeks after they occurred, and has no real-time picture of the group's total enrolment, financial performance, or academic outcomes. Inter-campus student transfers are manual and frequently result in lost academic records. Staff deployed across campuses appear on multiple payroll runs with inconsistencies in salary computation.

The Solution

RedeemOS's multi-school architecture provides each campus with full operational independence while giving the group director a consolidated view across all branches from a single dashboard. Campus administrators log in and see only their campus. The group administrator sees all campuses. Student transfers between campuses are handled digitally with full record portability. Group-level financial reports aggregate revenue and outstanding balances across all branches. HR data provides a consolidated staff view across the entire group while payroll runs independently per campus.

Implementation Steps

1. 1

   Create the group account and campus sub-accounts

   Set up the RedeemOS group account and create individual campus accounts under it. Each campus is configured independently with its own academic calendar, fee structure, and staff roster.

2. 2

   Migrate student and staff data per campus

   Import student records and staff records for each campus. Use the bulk import tool to process multiple campuses in parallel rather than sequentially.

3. 3

   Configure group-level access for the director

   Assign the group director a group-administrator role that provides read access to aggregated data across all campuses without granting them permission to edit campus-level records.

4. 4

   Establish inter-campus transfer workflow

   Test the student transfer process between campuses to ensure records are correctly transferred and staff at both the sending and receiving campus understand the workflow.

5. 5

   Activate consolidated group reporting

   Enable the group analytics dashboard. Run the first consolidated finance report to verify that all campus revenue data is aggregating correctly.

6. 6

   Train campus-level administrators

   Run training per campus tailored to each campus administrator's role. Campus training should cover daily operations, not group-level reporting — that is for the group director.

Expected Outcomes

Frequently Asked Questions

Related Resources